How to Perfectly Email: 5 Common Email Etiquette Mistakes

Email Etiquette Mistakes

There’s a lot of debate about how to perfect your email etiquette. Some people say you should always use proper grammar and punctuation, while others argue that email is an informal communication method and we should be more laid back with our emails. However, here in this article, we’ll discuss 5 common mistakes that email writers make and how you can avoid them to perfect your email etiquette.

Introduction

The email introduction is the most important part of the email. It is the first thing anyone will read and it needs to get their attention. They should get who you are, what your company does, and why they should care in that introduction. When writing an email, it’s best to include a short introduction before going into your main topic.

Opening Statements

The opening sentence of an email should be the most concise way of stating the purpose of the email. It should grab your audience’s attention and get them excited about what they are about to read. The following paragraphs should go into more detail on what you are writing, but it is important not to go into too much detail until the recipient has read the first sentence.

The Closing Statement

It’s always a good idea to include your contact information in the closing. Include your name, address, phone number, email address, or website if you have one. You may also want to include the date of your email since some people may need that for reference.

Punctuation

Punctuation is a crucial element in emailing. Not all programs are the same, so if you’re unsure about how to use it, do your research first. The most important punctuation marks are periods, commas, question marks, and exclamation points. These will come in handy when you need to express different levels of emotion or emphasis.

Greetings and Introductions

Greetings are the first impression you make on your recipient. So it’s important to do them right. The best opening lines you can use are, “Hi”, “Hello” or “Good morning”. You should also be sure to include your full name and contact information at this point. If you don’t know the person’s name, try “To whom it may concern.”

Subject Lines

Subject Lines are one of the most important aspects of an email. They are what automatically catch your recipients’ attention, so it is crucial to make them as concise as possible.

The Cover Letter

A cover letter is a professional tool that can help increase your chances of getting a response from a potential employer. It should be short, no more than three paragraphs long, and should not exceed one page. Your cover letter should demonstrate how you can contribute to the company’s goals and vision as well as highlight your skills and experience as they relate to the position for which you’re applying. It should also provide a call-to-action asking for an interview.

Simply Business Benefits of Email Etiquette Training

Email etiquette training can also benefit your company’s bottom line. The majority of employees (62%) say they respond more quickly to emails with clear subject lines, which translates into reduced workloads for IT staff. As mentioned earlier, managers are more likely to choose an employee who has higher email etiquette skills over one who doesn’t. So make sure you or someone on your team trains everyone on proper email etiquette!